MINUTES OF MEETING WOODLAND RANCH ESTATES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Woodland Ranch Estates Community Development District was held Monday, April 8, 2024 at 2:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Brent Elliott	Chairman
Karen Ritchie	Assistant Secretary
Timothy Todd	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Chris Loy	District Counsel, Kilinski Van Wyk
Lauren Gentry	District Counsel, Kilinski Van Wyk
Bryan Hunter by Zoom	District Engineer, Hunter Engineering

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Three Board members were present constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Ms. Burns noted that there were no members of the public present in person or attending via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the October 11,
2023 Board of Supervisors Meeting
Ms. Burns presented the minutes from the October 11, 2023 Board of Supervisors meeting. She asked if there were any questions, comments, or corrections. The Board had no changes to the minutes.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, the Minutes of the October 11, 2023 Board of Supervisor Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-03
Approving the Proposed Fiscal Year 2024/2025 Budget (Suggested Date: July 10, 2024) and Setting the Public Hearing on the Adoption of the Fiscal Year 2024/2025 Budget
Ms. Burns stated the public hearing will be set for July 10th which is the regular July meeting. This budget is developer funded for the upcoming year. She noted the contingency line item that says $75,000 she wants to increase to $150,000 based on the one-year time line of construction and will only have a couple of months of mowing the common areas. She asked for a motion to approve as amended.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, Resolution 2024-03 Approving the Proposed Fiscal Year 2024/2025 Budget and Setting the Public Hearing for July 10, 2024 on the Adoption of the Fiscal Year 2024/2025 Budget, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-04
Designating a Date, Time, and Location for a Landowners’ Meeting and Election
Ms. Burns stated this will be held in November. By statute the first two have to be held on the first Tuesday of November so the date has to be November 5th. The proposed time is 1:10 p.m.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, Resolution 2024-04 Designating November 5, 2024 at 1:10
p.m. at Holiday Inn -Winter Haven for a Landowners’ Meeting and Election, was approved.

SIXTH ORDER OF BUSINESS	Consideration of 2024 Non-Ad Valorem
Contract Agreement with Polk County Property Appraiser
Ms. Burns stated this is the annual renewal of the contract and they are not collecting on the assessment roll for the upcoming year but keep the renewal in place.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, the 2024 Non-Ad Valorem Contract Agreement with Polk County Property Appraiser, was approved.

SEVENTH ORDER OF BUSINESS	Ratification of 2024 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser
Ms. Burns noted this states the District won’t turn over exempt records on people such as police officers or judges who may be exempt from having their address disclosed.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, the 2024 Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Gentry stated she will continue monitoring the bills to make sure they are signed by the governor and work with Jills office to get templates and policies in place where needed in light of those legislative changes. Her office will dust off those previously approved documents since construction is beginning. She will get those underway and everything assigned to the CDD.

Engineer
Mr. Hunter noted the project is officially under construction. He did have the preconstruction meetings with the contractor and Polk County and a separate meeting with the Town of Dundee.

District Manager’s Report
Approval of Check Register
Balance Sheet & Income Statement
Ms. Burns presented the check register from September 20, 2023 through March 29, 2024 totaling $25,292.36 for approval. She offered to answer any questions. She noted financial states are also in the package for review if anyone has any questions on those but there is no action necessary.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, the Check Register totaling $25,292.36, was approved.

NINTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns adjourned the meeting.

On MOTION by Mr. Elliott, seconded by Ms. Ritchie, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman