MINUTES OF MEETING WOODLAND RANCH ESTATES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Woodland Ranch Estates Community Development District was held Wednesday, April 9, 2025 at 2:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Halsey Carson	Vice Chairperson
Timothy Todd	Assistant Secretary
Cody Hatmaker	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Monica Virgen	District Manager, GMS
Katie O’Rourke	District Manager, GMS
Chris Loy by Zoom	District Counsel, Kilinski Van Wyk
Lauren Gentry by Zoom	District Counsel, Kilinski Van Wyk
Bryan Hunter by Zoom	District Engineer

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 2:00 p.m. and called the roll. Three Board members were present constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Ms. Burns noted that there were no members of the public present in person or attending via Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Acceptance of Resignation of Brent Elliott (Seat #1)
Ms. Burns presented the resignation of Brent Elliott.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Accepting the Resignation of Brent Elliott, was approved.

Appointment to Fill Vacant Board Seat #1
Administration of Oath to Newly Appointed Supervisor
Items B and C were tabled to a future meeting agenda. There were no nominations to fill the vacant Board seat at this time.

Consideration of Resolution 2025-06 Electing Officers
Ms. Burns noted there were some changes to the Board at the last meeting so officers need to be reelected. The Board appointed Mr. Todd as Chair, Mr. Carson as Vice Chair, the remaining Supervisors as Assistant Secretaries along with George Flint and Ms. Burns will be Secretary.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Resolution 2025-06 Electing Officers with Tim Todd as Chairman, Halsey Carson as Vice Chair, and the remaining Supervisors as Assistant Secretaries, was approved.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the December
11, 2024 Board of Supervisors Meeting
Ms. Burns presented the minutes from the December 11, 2024 Board of Supervisors meeting and asked for any comments, corrections, or questions. There being no changes, she asked for a motion to approve.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Minutes of the December 11, 2024 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-07
Approving the Proposed Fiscal Year 2025/2026 Budget (Suggested Date: August 13, 2025), Declaring Special Assessments, and Setting the Public Hearings on the Adoption of the Fiscal Year 2025/2026 Budget and the Imposition of Operations and Maintenance Assessments
Ms. Burns stated this will be the first O&M levy. For the current year the District is developer funded but an assessment will be levied for the upcoming year. The Board received an updated budget that is substantially the same as what is in the agenda package. The developer notified staff of a $750 per lot builder cap in place for one year with the builders. Ms. Burns stated since this is the first time O&M levy, the cap won’t be accounted for in the preliminary budget so the notice can be sent at a higher amount now. They will notice the higher amount that doesn’t contemplate that cap which is more in line with what builders and residents can expect going forward. When going into the final budget, the budget showing the $750 cap will be adopted. The hearing will be August 13, 2025 at 2:00 p.m. at this location.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Resolution 2025-07 Approving the Proposed Fiscal Year 2025/2026 Budget, Declaring Special Assessments, and Setting the Public Hearings on the Adoption of the Fiscal Year 2025/2026 Budget and the Imposition of Operations and Maintenance Assessments on August 13, 2025, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-08
Ratifying the Series 2025 Bonds
Ms. Burns stated this resolution ratifies the actions taken by District officers and staff in coordination with the closing of the Series 2025 bonds.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Resolution 2025-08 Ratifying the Series 2025 Bonds, was approved.

SEVENTH ORDER OF BUSINESS	Ratification	of	Disclosure	of	Public
Financing
Ms. Burns stated this document is recorded in the public record to put potential property owners on notice of the financing that the District took in that bond issuance.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the Disclosure of Public Financing, was ratified.

EIGHTH ORDER OF BUSINESS	Ratification of DTS Licensing Agreement
Ms. Burns noted this an agreement that was executed in conjunction with the bond closing. This is software used for disclosure of those reports where the developer or the builder whoever is the obligated party will disclose the lot sales and information. That document was signed at the closing and this is the software that was used to do that report.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the DTS Licensing Agreement, was ratified.

NINTH ORDER OF BUSINESS	Ratification of 2025 Data Sharing & Usage
Agreement with Polk County Property Appraiser
TENTH ORDER OF BUSINESS	Ratification of 2025 Contract Agreement
with Polk County Property Appraiser
Ms. Burns stated this has been executed and will allow the District to collect assessments on the tax bill for the upcoming year.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the 2025 Data Sharing & Usage Agreement and 2025 Contract Agreement with Polk County Property Appraiser, were ratified.

ELEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Loy reminded the Board of the 4 hours of ethics training due by December 31st.

Engineer
Mr. Hunter had nothing to report.

District Manager’s Report
Ratification of Funding Request #17 through #19
Presentation of Funding Request #20
Ms. Burns stated funding requests #17 through #20 will be taken together and asked for a motion to ratify.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, Ratifying Funding Requests #17-#29 and Approving the Funding Request #20, was approved.

Balance Sheet & Income Statement
Ms. Burns noted financial statements are in the agenda package for review. She offered to answer any questions. No action is necessary by the Board.

TWELFTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting.

On MOTION by Mr. Todd, seconded by Mr. Carson, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman