MINUTES OF MEETING WOODLAND RANCH ESTATES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Woodland Ranch Estates Community Development District was held on Wednesday, November 12, 2025, at 2:00 p.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Halsey Carson	Chairman
Cody Hatmaker	Vice Chairman
Gary Hatmaker	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Katie O’Rourke	District Manager, GMS
Savannah Hancock	District Counsel, Kilinski Van Wyk
Allen Bailey	GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 2:00 p.m. and called the roll. Three Board members were present, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns noted that no members of the public were present in person or via Zoom.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the October 2,
2025 Board of Supervisors Meeting
Ms. Burns presented the minutes from the October 2, 2025 Board of Supervisors meeting and asked for any comments, corrections, or questions.

On MOTION by Mr. Carson, seconded by Mr. Cory Hatmaker, with all in favor, the Minutes of the October 2, 2025 Board of Supervisors Meeting, were approved as amended.

FOURTH ORDER OF BUSINESS	Organizational Matters
A. Appointment to Fill Vacant Board Seat #4
B. Administration of Oath to Newly Appointed Supervisor(s)
C. Consideration of Resolution 2026-01 Appointing an Assistant Secretary
Ms. Burns asked whether there was a nomination for the open seat. Mr. Carson said they would remove those items from the agenda for the open seat nomination for now. It was noted that once the Board had someone they wanted to appoint, they could let staff know and bring the item back.

FIFTH ORDER OF BUSINESS	Consideration of Landscape Proposals
A. Prince & Sons
Ms. Burns stated that the Board had reviewed the landscape proposals and that Mr. Bailey explained that the areas shown in green on the maps were the portions ready for turnover and included in the proposal. Prince & Sons submitted a quote of $46,800, about $3,900 per month, to mow and maintain those completed common-area sections. A Board member asked to obtain additional bids, and Mr. Bailey agreed to reach out to at least two more vendors for comparison. There was a discussion about whether phase two was included in the proposal. Mr. Bailey said he included the portions already installed and ready, but not the parts still under construction.
Ms. Burns clarified that the District would be charged only for areas under maintenance, not for unfinished or landscaped sections. The Board went through several specific locations, pond banks, frontage strips, small connector areas, and a section along Farmer Slocum Road, to confirm which portions were complete. Mr. Bailey confirmed that unfinished strips, areas between homes, and sections awaiting sod or irrigation were not included yet and would be added later as they come online. Also discussed was a large open slope area planned for a future playground. It would require substantial sod or seeding and was steep but still mowable. That area would not be added to the contract until landscaping was installed. The Board agreed that it made sense to continue with one-time mows through the winter, since growth had slowed significantly. They planned to finalize the full contract once all landscape areas were installed—likely around February. Mr.

Bailey would update the maps with color-coding for current versus future areas and circulate them to vendors for updated pricing.

SIXTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Ms. Hancock reminded the Board to complete their ethics training by December 31st.

B. Engineer
There being no comments, the next item followed.

C. Field Manager’s Report
Mr. Bailey stated that they had received a few pictures showing the landscaping as it was coming in along with photos of the ponds and how they looked. He also noted that the fence in that area was currently just posts set in the ground. Other than those observations, he didn’t have anything else to report.

D. District Manager’s Report
Balance Sheet & Income Statement
Ms. Burns noted that financial statements were in the agenda package for review. She offered to answer any questions. No action is necessary by the Board.

Ratification of Funding Requests 25-29
Ms. Burns noted that funding requests 25–29 had already been funded. She asked for a motion to ratify.

On MOTION by Mr. Carson, seconded by Mr. Cory Hatmaker, with all in favor, Funding Requests 25-29, were ratified.

SEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisors'	Requests	and	Audience
Comments
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting.

On MOTION by Mr. Carson, seconded by Mr. Cory Hatmaker, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman